Rent Our Spaces - Performance Facilities
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Performance Facilities
Performance Facilities Intro Banner for the rental page

Rent Our Spaces

Rental Process

The following is a step-by-step outline of our event process:

  1. Contact us to reserve the date of the event.
  2. Complete both a Rental Request Form and a Box Office Questionnaire.
  3. Reservation deposit is expected to proceed.
  4. Based on the submitted information, we will create a schedule and estimate for your review and approval.
  5. Once approved, we will generate a License Agreement and provide a payment link for 50% of the estimated cost.
  6. After the 50% deposit is paid, your tickets will go on sale.
  7. One week before the event:
    • The remaining 50% balance is due.
    • A complete proof of insurance must be submitted.
  8. Event takes place.
  9. After the event:
    • You will receive a final report.
    • We will reconcile any outstanding payments, ticket revenue, or additional costs.

Event Estimation Calculator

Disclaimers

  • This calculator is only for a rough idea and may vary. The actual costing will be provided after consultation with our management so that we can determine the needs of your event.
  • There may be additional charges for certain equipment rental.
  • Entandem fees may apply.
  • Meal breaks for staff at every 5 hour interval or less. Please note that the theatre space will be closed during the meal break.

General Information

In order to have an event at York University, we require $2 million (studio rental) or $5 million (performance space) in liability insurance with an endorsement naming "York University, its Board of governors, trustees, officers and employees" as an Additional Insured.

Please ask your provider to use the following address:
York University
4700 Keele Street
83 York Boulevard
Toronto, Ontario
M3J 1P3

Loading/Unloading: The loading dock is available for pick up and drop off of scenery and props only, and a 15- minute maximum is placed on vehicles loading or unloading. Parking at the loading dock of the theatre is strictly forbidden, and violators may be towed, however, with prior arrangement cube vans or other larger vehicles may be allowed to park in the loading area. Please contact Performance Facilities to arrange for the proper parking permits.

If you need parking for a larger vehicle such as a bus or a vehicle with a trailer, there are larger spaces available in the Founders Road West parking lot (65 on the map), which can be found on the parking map here:

https://www.yorku.ca/parking/wp-content/uploads/sites/51/2023/04/2D-KEELE_Map_APR-2023-Parking-r1.pdf

-York University offers a variety of accommodations on campus. The closest location to the Accolade East building is the Seymore Schulich building, located on the corner of York Blvd and Ian MacDonald Blvd. You can reserve your stay here:

https://www.reservationdesk.com/hotel/692a9ce/schulich-hotel-and-conference-centre

-For larger groups who need to house a significant number of people, you can arrange accommodation in our residences through conference services:

https://www.yorku.ca/conference/

If you need any catering for your event, please have a look at the guest portal at the following link.  There are many options available to support your event.

https://www.yorku.ca/foodservices/catering/

Please arrange this with ample time in order to ensure that everything is ready for your event.

Any requests received after the 4-week mark, run the risk of not being reviewed for approval.

The CIBC lobby can hold up to 200 people comfortably for a pre or post show reception or for a lobby only event. Please note that the lobby is shared space between our two main venues (Sandra Faire and Ivan Fecan Theatre and Tribute Communities Recital Hall), as such there may be times when there are two events running simultaneously and the lobby will need to shared between the two events. If you need any additional tables or chairs, please reach out in advance.

Performance Facilities has free WI-FI provided by York University. Select “AirYorkGUEST” As your Wi-Fi connection and follow the instructions. Should you need more information on how to connect, please visit: https://www.yorku.ca/uit/faculty-and-staff-services/internet-access/ for a step by step guide.

Specific rules and regulations regarding photography and recording of a performance depends on the organizer of the event and will be communicated to the audience on event day. Arrangements for video and photography need to be made in advance of the event with either the Technical Services Coordinator or the Front of House Coordinator.

Performance Facilities is able to support the live-streaming of events. We can accommodate various streaming platforms; however, the preferred platform is Vimeo which works in conjunction with our box office. Please note that video equipment that is not dedicated to the space is a shared resource and is therefore not always available. Streaming may require additional personnel which may increase staffing costs.

We ask that patrons be considerate of fellow audience members, and turn off all cell phones and other electronic devices for the duration of the show. We also ask that you be considerate of those in the audience who may have allergies to perfumed fragrances.

With the exception of water, all food or drink is prohibited in the House and on the stage. Food and drinks are allowed in the lobby, the backstage hallway and dressing rooms. This includes coffee and tea.

Infrared headsets are available to patrons with hearing loss from the Front of House Staff for events taking place in any of our Performance Facilities. You may be asked to leave ID with the House Captain until the headset is returned.